All cadet applicants must undergo a physical examination similar to a high school sports examination. The Report of Medical History and the Report of Medical Examination, as well as the Medical History Supplemental and Request for Accommodation (if required), which are part of the Cadet Member Application NSCADM 001, will be used to record the results of the self-assessment and examination. Refer to the NSCC Medical Policies and Procedures Manual for guidance.
Immunizations: The NSCC requires all potential cadets to be vaccinated against polio, measles, mumps, rubella, hepatitis B, pertussis, tetanus, diphtheria, and meningitis. In order to minimize the risk of transmitting communicable diseases within the tight, shared living conditions at most USNSCC training evolutions, and in light of the possible presence of immunocompromised individuals enrolled pursuant to an approved Americans with Disabilities Act accommodation, the USNSCC is unable to grant waivers to this policy.
Forms. It is primarily the parent or guardian’s responsibility to read, complete, and sign these forms, and it is the unit commanding officer’s responsibility to ensure that they are complete, and to ensure they remain updated.
Report of Medical History. Prior to enrollment, and no less frequently than once per annual enrollment period, the Report of Medical History is to be completed by a parent or guardian, and shall be used to disclose all medical conditions, mental health conditions, hospitalizations or institutionalizations, allergies, and immunizations. Upon enrollment, the Report of Medical History shall be accompanied by an immunization record, provided by the cadet’s primary care provider, school, or state department of public health. Refer to the NSCC Medical Policies and Procedures Manual for more information.
Report of Medical Examination. Prior to enrollment, and no less frequently than once per annual enrollment period, all cadet applicants must receive a physical examination (sports-type) and report the results to their Unit CO. This examination is to be conducted by a physician, physician’s assistant, or nurse practitioner. The Report of Medical Examination form will be used to record the results of this exam. A form from the provider’s office cannot be substituted for the Report of Medical Examination form because other forms may not record all of the information required, and the Report of Medical Examination form contains all required medical information in a format familiar to any first-responding USNSCC personnel. The evaluating clinician should note any reason why the applicant may not fully meet the enrollment criteria.
1) The Report of Medical Examination with a medical provider’s endorsement must be updated:
a) annually; and
b) upon any significant change to physical or mental health, to include major injuries, major illnesses, major surgery, concussions, hospitalizations, institutionalizations, or instances of self-harm or attempted self-harm.
Medical History Supplemental. Prior to enrollment, cadet applicants who may require regular administration of any prescription or nonprescription medication during unit drills must submit a completed Medical History Supplemental. This form includes information about the medications, their dosing, instructions for administration, side effects, contraindications, and consequences of missing a dose. For over-the-counter medications, the form need only be signed by a parent or guardian and the unit Commanding Officer. For prescription medications, the form must also be signed by the prescribing clinician. Cadets who do not require medications shall submit the Medical History Supplemental form signed by a parent or guardian upon enrollment, with “N/A” written across the front. Refer to the NSCC Medical Policies and Procedures Manual for more information.
1) The Medical History Supplemental must be updated:
a) whenever there is a change in a medication, dosing, or administration instructions; and
b) each time a cadet is attending a training
Request for Accommodation. Pursuant to the Americans with Disabilities Act (ADA), the USNSCC will provide reasonable accommodations to those applicants who, in light of a qualifying disability, require some reasonable accommodation to USNSCC policies and procedures in order to meet all essential requirements of membership in the USNSCC. This Request for Accommodation form is designed to administer the ADA accommodation request procedure in a structured way, ensuring that all personnel who have need to know of a cadet’s special needs are able to do so. Refer to the NSCC Medical Policies and Procedures Manual for more information.
1) To ensure the health and safety of the cadet, all disabilities must be documented and fully described on the Request for Accommodation form.
2) The Request for Accommodation form must be signed by the parent or guardian, Unit Commanding Officer, cognizant Regional Director, and cognizant NHQ Representative. Cadets who do not require an accommodation should still submit the Request for Accommodation signed by a parent or guardian upon enrollment, with “N/A” written across the front.
3) A Request for Accommodation form must be forwarded to the COTC with the Request for Training Authority – NSCTNG001 each time a cadet requesting accommodations wishes to attend an NSCC or NLCC training.